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Administrative Assistant

Job Type
Pasadena, Texas
US$20.00 - US$23 per hour
Job Ref
Date Added
July 2nd, 2024

Bartech Staffing is a leading engineering, technical and professional staffing firm, and our clients include some of the nation's biggest companies. We are powered by Impellam Group, a connected group providing global workforce and specialist recruitment solutions. Our client has engaged us to assist them in hiring a contract Administrative Assistant. If you are interested in an opportunity to get your foot in the door with leading company, we want to talk with you!
Job Responsibilities
Your specific duties as a Administrative Assistant will include:

  • Compensation (Range): 20-23 / hour: Salary:
  • Provides administrative support to the Plant Manager
  • Works safely; complies with company safety standards; ensures plant is up to date with safety regulations
  • Greets and directs visitors; handles phone coverage; organizes and conducts functions, special events
  • In charge of housekeeping duties; ensures cleanliness and order in plant/office areas
  • Maintains facility files; performs document control every quarter and as necessary; introduces new forms/procedures; distributes/replaces when updates occur
  • Processes daily paperwork/reports as required
  • Reviews/files production records
  • Generates budget reports; tracks incorrect charges; works with accounting department to correct budget errors
  • Sourcing/Outsourced quotes
  • Prepares monthly reports; submits to appropriate departments
  • Utilizes Workday (timekeeping) on a daily basis; reports discrepancies to manager
  • Maintains attendance, overtime and non-productive time records; submits bi-weekly timesheets to payroll department
  • Tracks employee training sessions and monthly safety meetings
  • Schedules physicals, such as hearing and respiratory exams and drug tests, as required by federal regulatory agencies
  • Ensures all facility licenses and permits are current
  • Manages contract and material invoicing, receiving, manifesting, ordering and inventory.
  • Maintains office equipment and supplies
  • Keeps track, inputs data on bulk products received on a daily basis
  • Helps prepare annual state and federal compliance reports
  • Keeps track and executes assigned Maximo PMs on a monthly basis or as necessary
  • Prepares document packages for inspections; provides records for auditors
  • In charge of accounts payable; must pay all facility bills in a timely manner; keeps all records of payment
  • In charge of purchasing; acquires any supplies the facility requires; keeps all records of payment; Pcard payments/reconciliation statements; report and justify
  • Oversee shipping and receiving records, procedures, regulations, tracking
  • Keeps track of the Dangerous Goods Regulations; ensures they are being properly applied
  • Works with 3rd party logistics company; rectifies errors, assigning billing to correct parties
  • Maintains a good relationship with common carriers; informs them of any changes of regulations; ensures shipments arrive at destinations in good condition; reports any issues to management; insures plant gets best rates, fastest transit times
  • Other duties and/or special projects as assigned by Plant Manager

Job Requirements

  • High School diploma or GED required
  • 5+ years' experience as an administrative assistant
  • Proficiency in Microsoft Suite and/or Google Workspace
  • Ability to enter data efficiently, timely and correctly in order to meet deadlines
  • Good planning and organizational skills
  • Ability to professionally interact with business contacts both inside & outside of the company
  • Strong verbal, listening, and written communications skills
  • Attention to detail and a high level of accuracy and confidentiality
  • Strong time management and multitasking skills
  • Ability to work independently or as a team player
  • Knowledge of Air Liquide processes and systems such as Oracle, Maximo, and Workday

As a Administrative Assistant with Bartech Staffing, you will be working through an established and respected staffing organization with over 40 years of serving as a trusted partner to our client companies. We provide our talent with personal, responsive attention, and will assign an employee care representative to answer any questions or concerns that you might have. Depending upon the client, the assignment, and your performance, you can find potential opportunities for direct employment.
At Impellam Group, we offer a competitive compensation package with benefits including:

  • Medical, dental, and vision
  • 401(k) plan with employee contribution opportunities
  • 529 college savings program

Make the most of your experience!
Apply now!
For this opportunity, the successful candidate will be directly employed by Bartech Staffing as a W2 employee while providing services to our client, who is looking for people who are eligible to work in the US and can start immediately.

Impellam Group and its brands are equal-opportunity employers committed to diversity and inclusion. All qualified applicants will receive consideration without regard to race, color, religion, gender, sexual orientation, pregnancy or maternity, national origin, age, disability, veteran status, or any other factor determined to be unlawful under applicable law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application, interview process, pre-employment activity, and the performance of crucial job functions.

If you require additional disability considerations, modifications, or adjustments please let us know by contacting or fill out this form to request accommodations.

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