Administrative Coordinator

Bartech Staffing is a leading engineering, technical and professional staffing firm, and our clients include some of the nation's biggest companies. We are powered by Impellam Group, a connected group providing global workforce and specialist recruitment solutions. Our client has engaged us to assist them in hiring a contract Administrative Coordinator. If you are interested in an opportunity to get your foot in the door with leading company, we want to talk with you!
Job Responsibilities
Your specific duties as a Administrative Coordinator will include:

• Compensation (Range): 23-24/ hour
• The Senior Administrative Coordinator plays a vital role in ensuring smooth office operations and an exceptional workplace experience Innovation center at Optimist Hall location.
• This is an on-site Monday - Friday position that combines high-level administrative support with front desk coordination, making it ideal for a candidate who is both highly organized and service oriented.
• In this role, the candidate will be the primary point of contact for tenants, visitors, and vendors, while also assisting multiple managers with administrative and operational tasks.
• The individual will help maintain an efficient, welcoming, and well-organized environment by coordinating office functions, supporting events, and handling workplace needs.
• Serve as the first point of contact for visitors, ensuring a professional and welcoming environment.
• Assist tenants with administrative and facility-related requests.
• Oversee office supply inventory, vendor services, and workspace organization.
• Submit and track facility and housekeeping requests as needed.
• Administrative & Business Support:
• Provide administrative assistance to multiple managers, including scheduling, document preparation, and correspondence.
• Assist with onboarding new employees and contractors by coordinating access, equipment, and required training.
• Process vendor invoices, purchase requisitions, purchase orders and track office-related expenses.
• Event & Meeting Coordination:
• Schedule and set up conference rooms for meetings.
• Manage catering orders and ensure smooth execution of events.
• Support corporate functions by assisting with logistics and administrative needs.
• Office & Facility Operations:
• Help maintain the cleanliness and organization of shared spaces such as breakrooms and conference rooms.
• Assist with running loading, and unloading and running the dishwasher, with support from the team.
• Coordinate periodic refrigerator cleanouts in collaboration with others.
  

Job Requirements

• Strong proficiency in Microsoft Office Suite (Excel, Outlook, PowerPoint, etc.).
• Excellent communication and interpersonal skills.
• Ability to multitask and prioritize in a fast-paced environment.
• A proactive, problem-solving mindset with strong attention to detail.
• Experience in office coordination, administrative support, or customer service.
• Working Conditions:
• On-site at Optimist Hall, providing daily administrative and workplace support (Monday -Friday).
• Primarily an office-based role with occasional hands-on tasks (e.g., restocking supplies, organizing shared spaces).

Benefits
As a Administrative Coordinator with Bartech Staffing, you will be working through an established and respected staffing organization with over 40 years of serving as a trusted partner to our client companies. We provide our talent with personal, responsive attention, and will assign an employee care representative to answer any questions or concerns that you might have. Depending upon the client, the assignment, and your performance, you can find potential opportunities for direct employment.
At Impellam Group, we offer a competitive compensation package with benefits including:

• Medical, dental, and vision
• 401(k) plan with employee contribution opportunities
• 529 college savings program

Make the most of your experience!
Apply now!
For this opportunity, the successful candidate will be directly employed by Bartech Staffing as a W2 employee while providing services to our client, who is looking for people who are eligible to work in the US and can start immediately.

Impellam Group and its brands are equal-opportunity employers committed to diversity and inclusion. All qualified applicants will receive consideration without regard to race, color, religion, gender, sexual orientation, pregnancy or maternity, national origin, age, disability, veteran status, or any other factor determined to be unlawful under applicable law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application, interview process, pre-employment activity, and the performance of crucial job functions.

If you require additional disability considerations, modifications, or adjustments please let us know by contacting HR-InfoImpellamNA@impellam.com or fill out this form to request accommodations.