Executive Administrator

Job Description If you are an experienced Executive Administrator looking for a position with a leading company, Bartech can help! We are a leading staffing firm and our clients include some of the biggest companies in the nation. Our client has a need for a Executive Administrator. This is a contract position; however it is not uncommon for assignments to transition into permanent positions with our client companies. If you have the background we are looking for, and you are interested in an opportunity to get your foot in the door with leading company, we want to talk with you! Applicant must be eligible to work in the US for immediate opening. For this opportunity, the successful candidate will be directly employed by Bartech Staffing as a W2 employee while providing services to our end client. Executive Administrator Job Responsibilities Your specific duties as a Executive Administrator will include:

• Executive Administrator
• Long term contract
• $39-41/hr
• Charlotte, NC
• This position reports to the Vice President of CCP Projects and Operations, and will provide direct support to the CCP leadership team in the following roles:
• Revise and process CCP policy and procedure documents, including the following document handling tasks:
• Formatting of procedures, manuals, job aids and similar documents using advanced Word, Excel, and Adobe techniques
• Coordinating document approval signatures via Adobe Sign
• Creating Job Aids from scratch for group reference
• Notarizing forms, and coordinating their shipment to the appropriate parties
• Report Development
• Creation of reports with varying frequency, utilizing Power BI, Maximo, Content Navigator, and advanced Excel techniques.
• Retrieving, compiling, and organizing data for these reports, working directly with project managers, site personnel, or contractors as needed.
• Sending reports to executive management and relevant parties.
• Troubleshooting or updating reports as needed, working with interconnected data and files. This requires independent, detailed, research and working with other team members or departments as needed.
• Example reports may include:
• Vehicle usage, including assignment, accounting, and the development of routine reports
• Training status
• Observation status
• Review observation reporting systems and assess for trends, oversee recognition program.
• Assist General Managers in the preparation of contractor performance review meetings, conducting preparatory work such as presentation template development and compiling assessing performance data.
• Serve as a backup coordinator for selective work management functions in Maximo (ie. Work order routing, purchase requests).
• SharePoint Support
• Managing access to department SharePoint pages.
• Creating and managing SharePoint sites as needed.
• Customizing query links to non-SharePoint databases to be used on SharePoint sites
• Supporting CCP personnel with site / badge access issues.
• Coordinate volunteer and teambuilding events.
• General Administrative Duties/Team Support
• Support monthly staff meetings through preparation of agendas and necessary meeting attachments.
• Expense report creation, managing, and submission for the Vice President
• Time sheet support, trouble shooting, or delegate approval as needed using the MyTime application
• Travel arrangement for direct manager and self, using the Egencia platform
• Setting up meetings or discussions, this includes in-person and Microsoft Teams meetings
• Submitting IT, Help Desk, Telecom, or Business Automation Platform requests as needed. These requests my include, but are not limited to:
• Hardware/Software Requests
• LAN ID Requests
• Corporate Card Requests
• Application Requests
• Mobile Device requests
• Guiding team on basic software functionality or troubleshooting as needed. This includes but is not limited to:
• Teams, Adobe Acrobat Professional, Word, Excel, Outlook, Power BI, Autodesk Build, PowerPoint, internet browsers, and as mentioned previously, Maximo, SharePoint, MyTime, and Content Navigator.
• Learns and researches new processes, applications, roles, and issue resolution when needed.

Executive Administrator Job Requirements As a Executive Administrator you must represent our company well by being responsible, punctual and motivated to go above and beyond the call of duty. You must also be highly detail-oriented and organized with excellent analytic and problem-solving abilities. It is also important that you display excellent verbal and written communication and interpersonal skills.

• 2+ years of experience in a similar role
• MS office experience and proficient in Excel
• SharePoint/Maximo experience

Executive Administrator BenefitsAs a Executive Administrator with Bartech, you will be working through an established and respected staffing organization with over 40 years of serving as a trusted partner to our client companies. We are dedicated to providing our talent with personal, responsive attention, and will assign an employee care representative to answer any questions or concerns that you might have. Depending upon the client, the assignment and your performance, you can find potential opportunities for direct employment. Your hard work and professional dedication will be rewarded with competitive compensation, including benefits. Available benefits for Executive Administrator Position may include (but are not limited to):

• Exceptional medical, dental, and vision
• 401(k)

Make the most of your experience! Apply now! Keywords: INDDUKE1