Administrative Assistant

Bartech Staffing is a leading engineering, technical and professional staffing firm, and our clients include some of the nation's biggest companies. We are powered by Impellam Group, a connected group providing global workforce and specialist recruitment solutions. Our client has engaged us to assist them in hiring a contract Administrative Assistant. If you are interested in an opportunity to get your foot in the door with leading company, we want to talk with you!
Hourly pay range $ 22-24
Job Responsibilities

• Maintains the highest level of confidentiality regarding corporate and personal information.
• Partners with the executive ensuring efficient and effective time management.
• Serves as the executive's liaison to various internal and external parties.
• Handles correspondence, prepares reports, and assists with creating presentations.
• Manage calendars for an Executive Director and their direct reports.
• Coordinates meetings, appointments, and travel arrangements.
• Ensures the executives' preparedness for meetings and engagements; secures required materials, invites key attendees, and ensures events remain on schedule.
• Assists with events such as staff meetings, all-hands meetings, off-sites, team gatherings, etc., overseeing all calendaring, communication, technology, logistics and related follow-up activities.
• Maintains and organizes Outlook, communications, and folder as appropriate, keeping the executive well-organized and aligned to Company records and retention schedules.
• Participates as an adjunct member of the executive's leadership team, including attending select meetings, taking notes, tracking assignments, and following up on assigned action items.
• Optimizes travel arrangements based on the executive's travel needs and preferences.
• Manages complex itineraries, including any changes, ensuring the executive is aware.
• Completes related expense reports.
• Coordinates interactions between executive and employees when appropriate.
• Assists with special projects as needed for the Business Office
• Acknowledges the need for flexibility in scheduling when different time zones are involved.
• Continuously seeks process improvement to increase productivity and efficiency.
• Supports onsite events, when required.
• Always anticipates the needs of the executive and team and proactively addresses issues before they arise.
  
  

Job Requirements

• Event Planning
• Facility Management
• Microsoft Excel
• Microsoft Office
• Microsoft Outlook
• Microsoft PowerPoint
• Microsoft Sharepoint
• Microsoft Word, Visio
• Administrative Assistant
• Training Coordination
• Business Continuity / Disaster Recovery
• Business Skills
• Associate's degree (or equivalent)
• 3+ years' experience as an executive assistant supporting senior leader(s)
• Knowledge of administrative procedures, software applications (such as Microsoft Office Word, Excel, PowerPoint, Teams, etc.) records management systems, and other business procedures and terminology
• Excellent organizational skills, time management skills and attention to detail, to include anticipating needs and being proactive
• Excellent writing, editing, and proofreading skills * Displays high degree of professionalism in order to maintain confidential information, deal with people tactfully, and help establish strong relationships and positive communication
• Ability to work collegially within a team environment in an open concept office area
• Responsive, self-starter; takes initiative in resolving issues or concerns.
• Proactively assesses risk and resolves issues prior to them becoming problems for the larger teams.
• Experience working on multiple projects simultaneously while meeting deadlines with changing priorities.

Benefits
As a Administrative Assistant with Bartech Staffing, you will be working through an established and respected staffing organization with over 40 years of serving as a trusted partner to our client companies. We provide our talent with personal, responsive attention, and will assign an employee care representative to answer any questions or concerns that you might have. Depending upon the client, the assignment, and your performance, you can find potential opportunities for direct employment.
At Impellam Group, we offer a competitive compensation package with benefits including:

• Medical, dental, and vision
• 401(k) plan with employee contribution opportunities
• Paid time off, including holidays
• 529 college savings program

Make the most of your experience!
Apply now!
For this opportunity, the successful candidate will be directly employed by Bartech Staffing as a W2 employee while providing services to our client, who is looking for people who are eligible to work in the US and can start immediately.
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Impellam Group and its brands are equal-opportunity employers committed to diversity and inclusion. All qualified applicants will receive consideration without regard to race, color, religion, gender, sexual orientation, pregnancy or maternity, national origin, age, disability, veteran status, or any other factor determined to be unlawful under applicable law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application, interview process, pre-employment activity, and the performance of crucial job functions.

If you require additional disability considerations, modifications, or adjustments please let us know by contacting HR-InfoImpellamNA@impellam.com or fill out this form to request accommodations.