Executive Assistant

Bartech Staffing is a leading engineering, technical and professional staffing firm, and our clients include some of the nation's biggest companies. We are powered by Impellam Group, a connected group providing global workforce and specialist recruitment solutions. Our client has engaged us to assist them in hiring a contract Executive Assistant. If you are interested in an opportunity to get your foot in the door with leading company, we want to talk with you!
Hourly pay range $ 25-28
Job Responsibilities

• The Executive Assistant role will be responsible for handling all aspects of office administration.
• This role must use independent thinking and judgment with sole discretion for office procedures.
• The position responsibilities include a broad scope of tasks including schedule and calendar management, working with executive assistants to schedule meetings with various senior leaders and coordination of travel and events, presentation creation and records management.
• The position requires someone with a strong attention to detail, good organization, and critical thinking skills.
• The person in the role will handle all responsibilities in a discrete and efficient manner and have strong Outlook, Word and PowerPoint skills.
• Run an active calendar of appointments, understand priority / urgency, and reorganize appropriately Expedite handling of correspondence, global e-mail requests and phone calls while maintaining a high level of discretion and communicating professionally in writing and verbally across all levels of the company and externally
• Utilize MS Office products (Word, Excel, PowerPoint) and other technology to prepare, modify and proofread presentation materials, organization charts, reports and letters
• Complete various assignments as requested with minimal direction, including meeting planning, floor and emergency coordinator duties, contractor badging administration, external vendor support, and special projects
• Maintain records, confidential files and specific reports
• Provide floor coordination support as needed
• Schedule complex meetings and maintain multiple calendars
• Support travel arrangements, Visa, Passport and associated expense reports
• Make decisions regarding the distribution/flow of information and work Non-Disclosure Agreement Support OPRA / Procurement Tracker - Invoicing for department related purchases
• Knowledge of IT / MS Teams and other Telepresence systems
• Continuously look for ways to improve efficiencies of day to day tasks
• Other administrative tasks not previously mentioned
  
  

Job Requirements

• 5+ years of experience as an administrative assistant
• Excellent verbal and written communication skills
• Proficient in MS Office
• Excellent planning and analytical skills
• Able to facilitate large town hall/group meetings including remote, audio visual, video conferencing
• Able to handle discretion with critical business and personal matters
• Able to make and run calendaring, travel arrangement
• Education requirement - High School Diploma
• Years of experience - at least 5-10 years of admin experience
• Main director currently has support - everyone under him (4 directors) that will need the help
• Slack application - communications application, salesforce tool
• Good communication skills
• Being able to utilize centric tools and picking this up quickly/fast learner
• Concur - travel and expense system
  

Benefits
As Executive Assistant with Bartech Staffing, you will be working through an established and respected staffing organization with over 40 years of serving as a trusted partner to our client companies. We provide our talent with personal, responsive attention, and will assign an employee care representative to answer any questions or concerns that you might have. Depending upon the client, the assignment, and your performance, you can find potential opportunities for direct employment.
At Impellam Group, we offer a competitive compensation package with benefits including:

• Medical, dental, and vision
• 401(k) plan with employee contribution opportunities
• Paid time off, including holidays
• 529 college savings program

Make the most of your experience!
Apply now!
For this opportunity, the successful candidate will be directly employed by Bartech Staffing as a W2 employee while providing services to our client, who is looking for people who are eligible to work in the US and can start immediately.

Keyword: concur, executive, assistant, administrative, automotive

Impellam Group and its brands are equal-opportunity employers committed to diversity and inclusion. All qualified applicants will receive consideration without regard to race, color, religion, gender, sexual orientation, pregnancy or maternity, national origin, age, disability, veteran status, or any other factor determined to be unlawful under applicable law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application, interview process, pre-employment activity, and the performance of crucial job functions.

If you require additional disability considerations, modifications, or adjustments please let us know by contacting HR-InfoImpellamNA@impellam.com or fill out this form to request accommodations.