Bilingual Facilities Administrative Assistant

Bartech Staffing is a leading engineering, technical and professional staffing firm, and our clients include some of the nation's biggest companies. We are powered by Impellam Group, a connected group providing global workforce and specialist recruitment solutions. Our client has engaged us to assist them in hiring a 1 month contract Bilingual Facilities Administrative Assistant (Montreal, Quebec). If you are interested in an opportunity to get your foot in the door with leading company, we want to talk with you!

Contract - 1 month
On site
Pay rate: $22- $24/hr

Job Responsibilities

The Bilingual Facilities Administrative Assistant, based out of our Montreal Office, will serve as a key general resource for internal and external clients in our Canada offices, providing daily on-site support to our Montreal office and remote support (from Montreal), as needed, to our other Canadian. In providing support to other Facilities Services positions, this role works as a team player to achieve team objectives and meet defined service level targets. Responsibilities (some of which can only be done on-site) include the following:

• Monitor the local Facilities Services mailbox and Service Central queue, responding promptly to inquires
• Assist with basic, first-level IT support, including managing the headset and loaner laptop inventory
• Help to maintain the overall cleanliness and order/organization of the office space
• Work with the Facilities Services Manager, building management, and outside vendors to arrange for repairs and maintenance of office furnishings, fixtures, equipment and space
• Provide HR support including, participating in Day 1 orientation for new hires and assisting with on-boarding and off-boarding tasks
• Provide Finance support including coding and trouble-shooting Account Payable queries, general support for payment and vendor queries and reconciling the monthly charges on the AMEX Corporate Purchasing Card
• Assist with quarterly Occupational Health and Safety inspections
• Document printing and binding, other print, post and purchasing support;
• Pantry and print area stocking and equipment maintenance;
• Providing reception support;
• Ensuring conference/meeting rooms are set up, audio-visual equipment functioning and catering needs for meetings are met;
• Collection and delivery of mail, and office supplies;
• Responding to facilities-related issues (e.g. lighting, HVAC, furniture repairs); and
• Miscellaneous other duties.
• Track upcoming meeting room bookings
• Proactively ensure that excellent housekeeping standards are maintained in conference/meeting rooms
• Ensure meeting rooms are set-up as requested
• Ensure technology is in working order, troubleshoot audio visual equipment issues, coordinate repairs as needed
• Coordinate catering, liaise with host regarding special needs (i.e., food allergies), ensure catering presentation meets requirements, appropriately refrigerate and heat food, display signage for specialty foods, discard perishable leftover food, ensure that the room is cleared ahead of the next meeting booking.
• Ensure compliance with the Meeting Room, Catering, Conferencing Standard Operating Procedures
• Develop and maintain strong relationships with caterers and local vendors; monitor performance and escalate questions/concerns to the Facilities Services Manager.
• Order and stock levels for kitchen consumables

Job Requirements

• 2+ years of experience providing general office support in a professional office environment
• Exceptional customer service skills
• Strong interpersonal skills and the ability to deal professionally with clients, vendors, and colleagues on the phone, online and in person
• Professional demeanor and appearance
• Ability to adapt to different people, situations and changing priorities with grace and flexibility as well as demonstrating an appropriate sense of urgency
• Strong organizational and time management skills, with demonstrated ability to multi-task and prioritize effectively
• Ability to communicate effectively, both verbally and in writing, in business standard English and French
• Basic knowledge of Microsoft Office suite (including Outlook and Teams)
• Knowledge of AV equipment and other technology used in physical meeting rooms
• Heavy lifting may be required (50 lbs.)
• Occasional overtime may be required

BENEFITS
As a Bilingual Facilities Administrative Assistant with Bartech Staffing, you will be working through an established and respected staffing organization with over 40 years of serving as a trusted partner to our client companies. We provide our talent with personal, responsive attention, and will assign an employee care representative to answer any questions or concerns that you might have. Depending upon the client, the assignment, and your performance, you can find potential opportunities for direct employment.

Make the most of your experience!

Apply now!

Note: This position is open to fill an existing position, and AI is used to assist within the recruitment process.

Impellam Group and its brands are equal-opportunity employers committed to diversity and inclusion. All qualified applicants will receive consideration without regard to race, color, religion, gender, sexual orientation, pregnancy or maternity, national origin, age, disability, veteran status, or any other factor determined to be unlawful under applicable law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application, interview process, pre-employment activity, and the performance of crucial job functions.

If you require additional disability considerations, modifications, or adjustments please let us know by contacting HR-InfoImpellamNA@impellam.com or fill out this form to request accommodations.